Masonic Bookkeeper is provided by Schill Solutions, LLC. It connects organization members and officers to an organization-operated WordPress site using the Masonic Bookkeeper plugin. This policy explains the mobile app’s data handling. Your organization’s own privacy practices also apply to its website and records.

Your organization controls its records

Your organization owns and controls its WordPress accounts, receipts, expense reports, budgets, and related records. The app sends submissions directly to the organization site you select. Schill Solutions does not receive or have access to those records through Masonic Bookkeeper. Authorized organization officers and administrators can access records according to the organization’s permissions. Its hosting and service providers may process data on its behalf under its own arrangements.

Information used by Masonic Bookkeeper

Masonic Bookkeeper uses saved site addresses and names, account identifiers and display names, and a site-issued application credential to connect you to your organization. Your normal WordPress password is entered on the organization’s website during sign-in; the mobile app uses the application credential returned after you approve access.

When you submit an expense, the app sends your event or reason, expense date, vendors, amounts, and selected receipt photos or documents to that organization’s site. Receipt contents may contain personal or financial information. Submit only material needed for your organization’s expense process.

The app retrieves reports, receipt content, and approved budget information you are authorized to view. It does not initiate bank payments or collect payment-card details for purchases in the app.

Device storage and permissions

Saved organization details and application credentials are stored using the device’s secure storage facilities. Report data is loaded for display. Selected or captured receipt files can be held temporarily in app/device storage while you prepare a submission or preview a file. PDF receipt previews are written temporarily to the app cache and the app attempts to delete that temporary preview after the sharing flow completes. Photos or files you already keep on your device, and copies you choose to save or share elsewhere, remain under your control. This means the app is not a permanent archive of organization records, but it is not accurate to say it never stores information on the device.

Camera, photo selection, and file selection are used when you choose to attach a receipt. You can control available permissions in device settings. Masonic Bookkeeper does not request GPS location, contacts, or microphone access for its features.

Store reporting

For launch, Schill Solutions uses reporting made available by Apple App Store Connect and Google Play Console to understand downloads and app adoption. Available reports may include aggregate usage, device/operating-system information, territory information, and diagnostic information according to store settings and user choices. No separate advertising or analytics SDK is enabled for launch. The app does not independently collect country/state or device model for adoption analytics. Store reporting may not provide every desired metric, including state-level location.

Apple and Google handle store-related information under their own privacy policies. Schill Solutions uses available reporting for internal review and does not sell it or share it for advertising.

Sharing and security

There are no ads or in-app purchases, and Schill Solutions does not sell app user data or use it for cross-app advertising tracking. Sending information to your chosen organization is necessary to provide the features you request. If you use the device sharing interface to open or share a receipt, the destination you select may receive that receipt under its own privacy practices.

Connections to supported organization sites use HTTPS. Organization administrators control their site’s access, hosting security, and backups. Secure storage protects saved app credentials. No transmission or storage method can be guaranteed completely secure.

Retention, account deletion, and your choices

Each organization sets its own retention requirements for receipts, reports, and financial records. Contact its Treasurer or site administrator to request account deletion, correction, access, or removal of personal data. Some financial records may need to be retained under the organization’s applicable obligations. Schill Solutions cannot delete records from a site it does not control.

Signing out revokes the device’s application credential when the organization site is reachable and removes the saved credential from the app. Removing a saved site removes that site from the app; it does not delete the organization account or records. These actions are not account deletion. You may also revoke app access from the organization’s WordPress profile.

Intended audience

Masonic Bookkeeper is intended for organization members and officers. It is not designed or marketed specifically to children under 13 and does not impose an adult-only restriction. Organizations are responsible for authorizing accounts appropriate to their membership and applicable requirements. If you believe a child’s information has been submitted improperly, contact the organization’s administrator and Schill Solutions for app-related assistance.

Support and policy updates

For app support, visit https://schillsolutions.com/tech-solutions/masonic-bookkeeper/support/. For questions about this policy, contact Schill Solutions, LLC at chris@schillsolutions.com. For questions about your account or organization records, contact your organization’s Treasurer or site administrator. Information voluntarily included in a support email is used to respond to your request; do not send passwords, receipts, or unnecessary personal information.

We will update this policy if the app’s practices change, including before introducing a separate analytics service. The published policy will identify its effective date.